Research - Procedures for Grant Submission

Procedures for Grant Submission

All Applications
An original and one copy of the complete application, together with a signed routing form must be received at RASP no less than seven (7) working days prior to the agency submission deadline. Applications received less than seven (7) working days before the agency deadline will NOT be processed unless a request justifying the need for an extension of up to three days is received two (2) weeks before the deadline.

Public Access to Data Plan
Per one of the latest NIH regulations, specific clause has to be added to any grant/contract application addressing a method of Data Distribution. This regulation applies only to projects requesting $500,000 and more in direct costs in any year (p. 35, PHS 398 Revised 9/2004 Application Instructions). Please click here to access Summary of NIH "Implementation of Policy on Enhancing Public Access to Archived Publications Resulting from NIH-Funded Research".

Sample insert to be customized by the PI:

All the participating researchers have made a commitment to publish, in a timely manner, all the relevant scientific information that they will derive during this project. Unpublished information could be made available to interested parties via a request to the Principal Investigator, in writing, to the address below, or by email.
PI's mailing address
PI's phone number
PI's fax number
PI's email
The sharing of unpublished information may be subject to confidentiality issues relating to our collaborations with other scientists in academic or corporate laboratories, and will need to be discussed with the appropriate institutions before any request is granted, wholly or in part.

Plan for Sharing of Model Organisms (Research Resources)
The NIH POLICY ON SHARING OF MODEL ORGANISMS FOR BIOMEDICAL RESEARCH was published in the NIH Guide on May 7, 2004 . This is an extension of NIH policy on sharing research resources, and reaffirms NIH support for the concept of sharing. The new policy became effective with the October 1, 2004 receipt date for applications or proposals to NIH. If development of model organism is anticipated, the grant application must include a plan for data sharing as part “I”, Resource Sharing. Please refer to the links below for more information and for NIH acceptable samples of part “I” inserts. In those cases when development of model organism is not anticipated, please state so in part "I" of the grant application.

The investigator must include information in his/her Progress Reports concerning requests they receive for the model organism and their fulfillment of those requests. The Grants and Contracts office recommends that investigators whose research will result in the development of model organism set up a spreadsheet and record incoming requests at the time they receive them (mane, institution, and date) and fulfill them (date). If a good process is established at the beginning of the project, it will be painless to include this information in the Progress Report. Otherwise, investigators will have to resort to retroactively generating this information.

For new grant applications, investigators should have their distribution plans reviewed simultaneously by the Grants & Contracts office AND by the Office of Technology Development (212/746-6186). Please make proper arrangements before submitting your application for institutional signature.

NIH Guide Notice: - http://grants.nih.gov/grants/guide/notice-files/NOT-OD-04-042.html" (05/07/2004)
- NIH Policy on Sharing of Model Organisms For Biomedical Research

Frequently Asked Questions (FAQs) (10/20/2004) - Sharing of Model Organisms and Related Resources - Listing of Frequently Asked Questions that will be updated as new questions are received. Please check back periodically for new questions and answers.

Examples of Plans for Sharing of Model Organisms and Related Resources (09/08/2004) - The precise content and level of detail to be included in a sharing plan depends on several factors, such as the status of the development of a model organism, the method of sharing and the potential impact of intellectual property rights on the available of the animal model. Three sample plans have been developed to assist the applicant community in responding to this policy:

A simple plan that may be appropriate for a project, which has the goal of producing a model organism but has not produced one (Organism Sharing Simple).

A plan for sharing mice (Organism Sharing Mouse)

An example of a complex plan for sharing mice with IP held by various parties (Organism Sharing Complex).

NIH Policy on the Sharing of Model Organisms for Biomedical Research (PDF) 09/09/2004 – Printable brochure that summarizes main elements of the NIH Model Organism Sharing Policy.

NIH Model Organisms for Biomedical Research - web site providing information about national and international activities and major resources that are being developed to facilitate biomedical research using the animal models."

NIH Grant Applications Requiring IRB Review
Please read the Revised Policy for IRB Review of Human Subjects Protocols in NIH Grant Applications.

Program Projects and Center-type Applications
It is expected that discussions between applicants and the RASP office will be initiated early in the process of grant preparation and will be ongoing.

Funding Opportunities
Search the RASP monthly listing of Grant and Fellowship Deadlines. In addtion, WMC subscribes to two services - IRIS (from the University of Illinois at Urbana-Champaign) and Community of Science. Both provide databases for searching potential sponsor opportunities, and include current information on sponsors and programs. All WMC faculty with on-campus access to the World Wide Web can perform individual searches at IRIS (choose IRIS for Subscribers Only, WWW version), and COS. Assisted searches can be arranged by appointment in the RASP office.